Bookkeeping for Contractors

Why contractors need clean books

Contracting isn't like other businesses. You've got materials, subcontractors, equipment, vehicle costs, jobs that span months, and money going in and out constantly. Without clean books, you're guessing at which jobs actually made money, overpaying on taxes, or scrambling when your CPA needs numbers.

Most contractors we talk to are either doing their books themselves (poorly and late), or paying someone who doesn't understand construction. Both cost you money.

What we handle

• Monthly bookkeeping — Every transaction categorized, every account reconciled. You get clean books at the end of each month.
• Job costing — Track materials, labor, and subs by job so you know exactly what each project cost and what you actually made.
• Subcontractor tracking — Keep records of what you paid subs, when, and for which jobs. Makes 1099 season painless.
• Expense categorization — Materials, fuel, equipment, insurance, permits — everything goes where it should so you're not leaving deductions on the table.
• Tax-ready records — When your CPA asks for your books, you hand them a clean file. No scrambling, no shoeboxes of receipts.
• Catch-up bookkeeping — Months behind? It happens. We'll get everything cleaned up and current.

Common tax deductions contractors miss

When your books are a mess, you miss deductions. Here are some of the most common ones we catch for contractors:

• Vehicle mileage and fuel costs
• Tools and equipment purchases
• Home office expenses (if you run things from home)
• Insurance premiums (liability, workers comp, vehicle)
• License and permit fees
• Continuing education and certifications
• Phone and internet (business use percentage)

We're not CPAs and we don't do your taxes — but we make sure everything is properly categorized so your CPA can maximize your deductions.

Who this is for

• General contractors
• Remodeling and renovation companies
• Specialty trades (framing, drywall, painting, roofing, concrete)
• Property maintenance and handyman companies
• Construction companies running multiple crews

How it works

1. 1 We connect to your bank accounts and QuickBooks (or Xero). Takes about 15 minutes to set up.
2. 2 Each month, we categorize every transaction, reconcile accounts, and organize expenses by job.
3. 3 You get a clear summary of where your money went, which jobs are profitable, and where you stand financially.

Pricing

Most contractors pay around $500/month. The exact number depends on how many transactions you have and how many jobs you're running. We'll give you a clear quote before anything starts.